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Graham Pearson PHF
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Rotateller - January 15, 2018
Program Recap - January 15, 2018
 
Submitted by Graham Pearson PHF
 
President Mark called our joint four Club meeting to order, with Gary K. delivering a thoughtful blessing, and Wayne S. welcoming our visiting Rotarians and guests.  Our guests included Rob Jasper, Barb Cox-Lloyd, Nicky Brooks, Joe Dirker, Peggy Clark and Tom Muldren (ed: might be a misspell biff or two).
 
President Mark ran through the following announcements and meeting topics:
  • January 22nd:  The Malawi Project overview by Peter and Elaine Z.
  • January 29th: Friendship Inn serving. Please see Peter Z. for shift scheduling
  • February 5th:  Brenda Banbury on the African water project
  • February 12th: The College of Nursing International Project
  • February  19th:  Family Day - no meeting
 
Sergeant Dave effectively extracted extravagantly excessive earnings entirely en masse:
  • Peter Z  for those missing the Friendship Inn sign-up sheet
  • Wayne S. for a most interesting guest name mangling (hey-cut him some slack – he’s an accountant)
  • Mike G. for his Son’s 10th Birthday!
  • Gary E. for receiving a Lifetime Achievement Award from the Saskatchewan Real Estate Board and CMHC – Congratulations Gary!
  • Rob J. for a discordant Hello song
  • Mavis for the many donations for the King George school project, and also for a positive update on Joanne’s health
  • Gary K. for an upcoming warm weather trip
  • Heather for her Brit volunteer experience
  • Gary R. for the safe return of his daughter from the Maui scare
  • Graham for lots of skiing and boarding in BC over Christmas with his extended family
  • Wayne M. for the Husky’s wins, his Australian family’s visit, a Texas golf trip and (SD) the Drew Brees loss
  • Vic for an upcoming trip south
 
Today’s Program
Jack B. chaired this section of the meeting to present the vision and structure for the potential amalgamation of the four Saskatoon clubs. Jack and his multi-club team have been diligently building this plan over the past year for its inaugural presentation today. The following highlights the key points to the plan as well as concerns and observations raised:
  • Jack’s Committee members included Nicky Brooks , Peggy Clark, Barb Cox- Lloyd , Rob Jasper and Joe Dirker
  • Amalgamation of the clubs has been proposed in light of changing demographics and aging members which has caused declining membership
  • As well amalgamation should help ensure the long term success of Rotary in Saskatoon
  • Currently two clubs have no President Elect so change is needed
  • With 150 Rotarians in Saskatoon, running five separate boards does not make rational sense
  • Service and fellowship should be our key aim, not excessive administrivia
  • Our Committee structure is broken given the thin bench strength we currently have
  • What is contemplated is one board with four “Chapters”
  • This model would be a further improvement of President’s Council that has worked quite well
  • A consolidated model will help with our public image as more resources can be devoted to PR
  • Finances would be merged so that only one Treasurer would be needed, not four
  • Finances related to “Chapter” specific projects would be kept segregated
  • The renaming that is contemplated would be the Rotary Club of Greater Saskatoon
  • The new structure should help in attracting new members as separate Clubs would no longer be competing for members
  • Chapters will be independent in how they operate with meetings continuing much as before
  • At least one program a year would be held do jointly
  • Pets can still be attended by Chapter leaders
  • Chapters can help each other on projects with one specific Chapter leading a particular project and also directing the recipients of project proceeds
  • District 5550 is not affected as our Rotary status in Saskatoon is based on our total membership numbers anyway
  • Identity loss is not a major concern
  • The model is more streamlined than the Presidents Council model as the new President moves to chairing only 12 board meetings versus the old model of 45 meetings, 12 Board meetings plus Presidents Council
  • The Voting deadline will be June 1, 2019 so we have ample time to analyze the change
  • Members can put forward concerns and they will be addressed.
  • We will be soliciting input into a Draft Merger Agreement, that will require 2/3 of membership approval to be brought into force
  • Ballots can be by paper or by email to Heather C. and will be kept confidential
  • If one club were to say “no”, 3 would likely still go ahead
  • Web sites would be combined to save costs
  • Competitiveness between clubs would be refocussed on community projects versus competing for members
  • Most Rotary Club of Saskatoon members don't call themselves “downtown club”  members anyway
  • Concern was raised about the onerous work burden for the Treasurer of the Trust Fund, that may become more demanding if serving all five clubs; further support systems may be needed such as hiring/contracting a part time bookkeeper
  • The plan would be that each Chapter maintains its own bank account for weekly operations, while the Club Treasurer and the Finance Committee would handle those matters affecting all Chapters such as International Dues, etc.
  • More automation will be pursued to streamline processes
  • An Administration Committee would be formed under the new Club Secretary
  • No other Rotary Club groups in Canada have tried amalgamation to our knowledge
  • Some see too many personal agendas impeding our current model, while the new model will allow refocus on joint strategic planning like we did with RAP
  • Chapters will still have control over their own projects but more members will be available to assist
  • The Vote today is an Agreement in Principal only subject to the drafting of an acceptable Merger Agreement
  • The new model will help with a common structure of business operations,
  • Re-Chartering the new Club will be necessary but should not be too onerous
  • A future oriented view is strategically necessary, because if not, what is alternative?
  • January 22, 2018 at 1PM will be the cut-off for casting paper ballots, with email ballots also being accepted up to that time.
 
Thank you to Jack and the Committee for their enormous efforts in crafting the vision and structure of this new model in such a professional and understandable fashion, and for their presentation today.
 
Adjournment
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ROTATELLER - January 22, 2018
Meeting Recap - January 22nd, 2018
 
Submitted by Graham Pearson PHF
 
President Mark called our meeting to order and quickly moved us through the agenda to allow plenty of time for our special program today. We had no guests today.  
 
Announcements 
  • Mark announced that our voting on Club Amalgamation closed today
  • February 5th – Brenda Banbury will speak on the Polio Plus program status
  • February 12th – Member Huey Ming will speak on a Special International and Aboriginal Nursing project
  • February 19th - No meeting that day for Family Day
Sergeant Mike G. kindly kidded kicking-off kibitzing, keenly keeping killer king karat knish:
  • Dave S. for his Mom’s 86th Birthday
  • Mike G. (SD) for his rear-ender accident this AM
  • Mavis for attending a fascinating Guiding conference
  • Maureen for her cousin’s project support from the Rotary Foundation
  • Graham for son James’ Hockey shoot-out goal and also later for the great Hope for Malawi presentation to which Darcelle and he then contributed $300
 
Today’s Program – Hope for Malawi
 
Elaine and Peter presented a pictorial slide show and an update on this valuable 10 year old project. Elaine started with a story of her work with seniors who occasionally kid her about her passionate speaking style, most evident in today’s delivery.  They have completed their ninth trip to date, the travel time of which takes 37 hours! Ouch – now that’s devotion!
 
They are met each time by Father Kazimo who takes care of them and ensures through his connections they have no issues coming into the country. They have also established a trusted relationship with the Village headman so all goes well.
 
On this most recent trip a tour was made of the fresh water bore holes previously funded by the Hope for Malawi project that also included a single donation of $60,000! There are 9 bore holes at 50 meters deep, each costing $8,000. Now age and use is causing the need for repairs on several of these. Some of the Villages have developed a modest fee system for water usage that helps offset the cost of these repairs. This clean water program has made a tremendous difference in Village health, especially for the children.
 
Another vital project is the construction of foot bridges over numerous dry creek beds that flood and overflow during the rainy season. Without the foot bridges, passage is impossible, impeding access to markets, schools and medical attention. Villagers are now learning the construction skills required to build more bridges.
 
Elaine went on to profile a project wherein one Village banded together to build a house for a women who has seven children and who were living in very poor conditions.
 
Another project highlighted was Sarah's House, a new school residence built with school and village support. The fundraising was led by a young student named Sarah who helped raise over $10,000! This three bedroom learning facility was first rented out to Elaine, Peter and a number of their volunteers to raise further cash flow.
 
St. Anne’s Church in Saskatoon has now become involved with the Malawi project and is helping to sponsor the Zumba Church, a key participant with this program.
 
Elaine profiled how the last shipped container arrived safely in Malawi and spoke of the many donated contents including SIGA shirts, clothing from a Saskatchewan transit company, bicycles and medical and dental supplies. Even a used pale green carpet went to the local church! Wedding gowns also arrived that are used for rentals in the community, creating additional income.
 
The livestock program is going well with animals being raised in the community with offspring then being given to needy families to be raised for milk and meat.
 
Another charity named Action Hope is now partnering with Hope for Malawi in building schools for the youngest children. In one example, a young progressive Chief gave up his office building so it could be used as a school. His village will now be on the list for a new school building.
 
Farming techniques are being trained to villagers for continuous cropping. The seed stock and water pumps came in large part from Rotary donations.
 
The Church community is most important socially with 3 hour masses not uncommon. One of the new church buildings currently being constructed will cost approximately $20,000 although it will have no power or water.  
 
In all, Hope for Malawi has established close working relationships with forty-seven chiefs and councils in advancing this important humanitarian work.
 
Elaine and Peter say it is a deep honor to serve the World community in this fashion. She says they are “never lonely” in Malawi as a result of the close friendships they have made there. Thank you to Elaine and Peter for your dedicated years of service above self, and for raising the profile of Rotary worldwide.
 
Adjournment  
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